Job Description

Executive Assistant to Owner and Practice Manager

About TheraPlay Spot

We are an award-winning outpatient pediatric therapy practice just west of downtown Wichita, dedicated to providing excellent yet playful care for the children and families we serve. Our team includes occupational, physical, and speech & language therapists, along with a strong admin team. Our mission is to help children succeed where they have previously struggled.

The Position: Executive Assistant to Owner and Practice Manager

We're seeking an outrageously organized and detail-oriented person who can manage multiple projects at a time while prioritizing which ones matter most. Our ideal candidate will also have insurance billing experience, to be able to assist our Billing Specialist when needed.

The person in this key position will help maintain the smooth functioning of our practice while upholding our commitment to playful excellence and achieving results. You could be our ideal candidate if you are great at multi-tasking, have an effective way to track tasks for self-accountability, communicate mindfully and would enjoy wearing many hats on a regular basis.

Key Responsibilities

• Manage the practice owner's email communications and calendar scheduling
• Assist with health insurance billing processes and documentation
• Schedule meetings and appointments efficiently
• Document notes during staff meetings whether as a group or individual
• Assist with various business-related tasks and projects as requested by the owner
• Organize and maintain filing systems, both digital and physical
• Plan and coordinate team events and social gatherings
• Provide backup coverage for front desk to check in patients, answer phones and take messages
• Schedule and coordinate volunteers and shadowers
• Coordinate timing of special events, including workiversary gifts
• Help with data entry for new hires
• Handle sensitive information with appropriate confidentiality

What We Really Need

• Strong knowledge of health insurance billing procedures
• Excellent organizational and time management skills
• Proficiency with Microsoft Office suite (Word, Excel, Outlook, OneNote)
• Outstanding written and verbal communication abilities
• Detail-oriented approach to all tasks
• Team-oriented mindset and collaborative work style
• Ability to manage multiple priorities in a dynamic healthcare environment
• Ability to anticipate consequences and make decisions on the fly when needed
• Professional demeanor and general overall positive attitude
• High School Equivalency; Associate's Degree Preferred

Nice to Have List

• Prior experience in a medical or other health-related office
• Knowledge of medical terminology
• Ability to assist with opening or closing the front office on a rotating schedule
• Experience with insurance credentialing processes
• Outgoing and confident personality paired with humbleness

Benefits & Perks

• Competitive total compensation package
• Up to two weeks paid time off in first year, with week increases on each workiversary
• Membership to a Direct Primary Care (DPC) practice with direct communication access to your doctor, unlimited visits, no co-pays, dramatically reduced costs for medical tests / procedures, including OB-GYN and prenatal care
• Significant discounts of up to 90% on prescription meds
• Supplemental insurance plans (short-term disability, accident, cancer, vision, dental, and more) available with company matching
• Money Saver benefit for medical bills
• 401(k) with company matching
• Confidential Mental Health counseling visits
• Company swag and team social events
• Celebrated for workiversary and birthday

Hours and Location

• 423 N McLean Blvd, Wichita, KS, 67203 (In Delano, close to downtown Wichita)
• Monday through Friday, 9:00 AM - 6:00 PM with some flexibility with hours
• Primarily an in-office position with option for occasional remote work once fully trained

Why Join Us?

Become part of a dedicated team committed to creating positive healthcare experiences for children. Your administrative expertise will directly contribute to our practice's success while supporting our mission of combining excellent care in a playful, child-friendly environment. If you join our team, you'll get to experience a friendly, funny, supportive work culture with business casual attire and of course, our office dog, Heidi!

How to Apply

Please submit your resume and a letter of intent explaining why you're interested in joining our team to info@theraplayspot.com. Include "Executive Assistant Application" in the subject line.

We are an equal opportunity employer and value diversity in our workplace.

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